Job ID

2023-5427

Location

US-MD-Baltimore | US-DC-Washington

Category

US Based Positions

Employment Status

Full-Time

The Grants and Contracts Analyst is responsible for the processing and coordination of workflows pertaining to contractual actions, including awards and subawards, modifications, vendors, consultants, and compliance within the assigned country.  Liaison with donors and federal agencies, JHU, all Jhpiego departments, and partners/subrecipients for contractual issues,  required approvals, payments, etc.

Grants & Contracts Process Administration

• Provides guidance on USG and other donor rules and regulations, including updates and revisions
• Edits and modifies contractual documents
• Identifies problems and contractual issues or audit findings, escalating to the Grants & Contracts Manager for resolution
• Assists with submission of prior approvals, waivers, extensions and all other critical contractual actions
• Communicates with project teams on requirements, timing, status and results of contractual actions
• Monitors compliance with contractual requirements particularly in terms of reporting
• Identifies and reviews components of required financial and programmatic reports for donor submission
• Gathers information for preparation of audit responses
• Applies knowledge of Office of Management and Budget (OMB) Code of Federal Regulations (CFRs) and Federal Acquisition Regulation (FAR) regulations
• Applies knowledge of Jhpiego and JHU policies and procedures to grants and contractual documents, procurements, all other items related to grants and contracts management, etc.

Review and Analysis of Contracts

• Provides support for the contracts process to ensure completeness of documentation in accordance with established timelines
• Applies understanding of the contracts process to review and analyse agreements for completeness and accuracy against established requirements
• Recommends modifications to agreements to ensure all relevant and required information is captured

Grant/Subgrant and Contractual Funds Management

• Liaises with Program Finance to keep abreast of spending
• Reviews subaward invoices and liaises with JHU to ensure payments and resolve issues and delays
• Supports Finance Manager with work plan and budget development
• Interprets  relevant rules, regulations, standards and guidance to relevant stakeholders regarding governance of  subawards and financial management
• Assists the Program Finance Team in resolving financial questions directly related to active award portfolio

Proposal and Post-Award Process

• Provides guidance on the basic proposal process from start to finish (pre-award, award and post-award)
• Assists with transition from proposal to award set-up and post-award
• Identifies and reviews various components and documents for submission, including the proposal and cost proposal, and their roles in the process.

Contractual Databases

• Navigates and submits documents in contractual databases including JHU specific (e.g. JHURA Agreement Workflow System (JAWS), Subaward Workflow Information Tracking System (SWIFT), SAP, Jhpiego (e.g. DocuVantage, CRM) and donor (e.g. Grants.gov Workspace, GrantSolutions, FFATA, SAM.gov)

Training

• Prepares information for need-based trainings on contracts and compliance topics and systems for U.S. and field-based staff

Continuous Improvement

• Contributes to the review and refinement of Standard Operating Procedures (SOPs), process and system manuals, guides, templates, and other CMCD-managed reference materials

Procurements

• Gathers information on contractual elements of procurements (e.g. Technical Service Contracts (TSCs), Consultants, Leases, Master Agreements and Task Orders)
• Gathers information on vendor selection process, documentation (e.g. Basis for Vendor Selection (BVS)), and requirements as per Jhpiego’s and JHU’s policies and procedures
• Gathers information on donor requirements for procurements, and manage submission of procurement prior approval requests to donors
• Liaises and collaborates with Jhpiego Procurement, JHU, etc. as needed to resolve issues and provide trainings

• BA/BS in Finance, Economics, Business, International Development or a related field OR equivalent in work experience
• 2 years in a related field i.e. contracts or finance with a multi-office and multi-national international development organization
• Demonstrated experience with USAID funded projects
• Strong knowledge of post-award process
• Strong understanding and interpretation of OMB, CFRs (Code of Federal Regulations), and FARs (Federal Acquisition Regulations)
• Strong understanding of cooperative agreements, grants and contracts
• Demonstrated ability to work with professionals at all levels of the organization
• Demonstrated high-level skills in planning, organizing and managing multiple tasks
• Ability to work independently and exercise judgement
• Ability to work in a fast-paced complex team environment with multiple projects/tasks, short deadlines, competing deadlines and intense pressure to perform
• Strong problem-solving skills and ability to thrive in environment of changing deadlines and priorities
• Strong interpersonal communication skills including excellent organizational, presentation and verbal and written communications skills
• Demonstrated ability to maintain a high level of professionalism and confidentiality
• Proficiency in MS Office 365
• SAP, JAWS, SWiFT knowledge preferred
• Ability to travel up to 5% as needed

• 3 or more years in a related field i.e. contracts or finance with a multi-office and multi-national international development organization
• Project Management Certification

      The salary range for this role is expected to be: $55,470 - $66,564

Total Rewards:

The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

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