Logistics Manager

Location

Starting Date & Initial Contract Details

As soon as possible. Full time, 12 months with possibility of extension. 

Role Overview

The Logistics Manager oversees the provision of the logistical support for the programme. The role provides strategic direction, management and evaluation of all aspects of the logistics and HR departments, ensuring relevant information, reporting and accountability requirements are met. The role oversees a Logistics Deputy Manager who take responsibility for the department but receive coordination and guidance from the Logistics Manager. Capacity building this department will be a core part of the role.

Project Overview

Medair Afghanistan is a complex and dynamic country programme due to instability related to politics and security. Medair has been operating in Afghanistan since 1996 and is currently implementing multi-sectorial projects in health, nutrition, WASH and food security in vulnerable communities in the Central Highlands and Southern Afghanistan.  There are plans to expand the current programme into new areas and potentially new sectors, as well as growing and strengthening local capacity.

Our Culture

Key Activity Areas

Logistics Management 

• Provide the technical oversight and ensure proper supply chain management practices and procedures are in place and maintained according to Medair standards. 
• Oversee the procurement process in accordance with Medair policies and procedures, in a transparent, accountable, efficient and cost effective manner.
• Provide planning support and advice to project managers and others making procurement requests, identify optimum supply routes, and maintain continuous overview of supply needs by providing updated procurement and fulfilment plans in alignment with project activity plans and timelines. 
• Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items. Ensure supplier qualification procedures are adhered to and a supplier database created and maintained reflecting supplier status.
• Ensure maintenance of accurate filing systems, with documented and supported records of logistics transactions for audit purposes.
• Ensure country-wide warehousing is fit for purpose.
• Provide and collaborate on country-level strategic direction of the logistics department. 
• Coordinate all matters regarding all types of equipment and assets including communication, IT and power, to ensure that equipment is managed diligently, operated in the most cost-efficient manner, and maintained appropriately. Management of equipment will include procurement, registration, allocation, tracking, maintenance, repair, replacement and reporting as well as training, authorisation, supervision and co-ordination with field bases to ensure optimum availability, usage and accountability.
• Implement and update logistics aspects of security plan to ensure resources and facilities are ready at all times for either hibernation or evacuation.

Representation

• Represent Medair in a positive and professional manner contributing to the continuation of a positive image and overall credibility of the organization, notably through the application of Medair’s mandate, ethics and values.
• Proactively engage with suppliers, partners, local authorities, other NGOs, clusters and any other stakeholders, in order to plan, organize, and schedule distribution of goods and material.

Staff Management

• Manage staff with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism.
• Ensure that all logistics and relevant programme staff are adequately trained and create possibilities for capacity building, mentoring and coaching. Coordinate the delivery of training for national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs.
• Build capacity of Deputy Logs Manager.

Quality Management

• In conjunction with relevant managers, review, develop and implement (as applicable) systems to improve transparency. Ensure adequate anti-fraud procedures are in place to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks to ensure the best use of Medair assets and resources.
• Ensure projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards.

Team Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• Professional qualification in logistics or training in Supply Chain Management or within a related field 
• Certification in Medical Logistics and training.in security will be advantageous.
• Excellent working knowledge of the English language (speaking and writing).

What is the ROC and why is it required?

Experience

• Minimum two-year work experience within the logistics sector with management experience in emergency or development contexts.
• Experience of budget management and the ability to prepare complete and accurate financial reports.
• Experience working in a cross-cultural setting, preferably in the logistics sector.
• Advanced planning, coordination, assessment, analytical and problem-solving skills.
• Technical understanding of mechanical and communication equipment.
• Able to oversee multiple tasks, prioritising and delegating as required.
• Excellent interpersonal skills, ability to work both independently and as a member of a team.
• Strong organisational abilities, excellent written and verbal communication skills.
• Excellent coaching skills and ability to train and encourage others, including cross-culturally.
• Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocols.