Executive Assistant (Monitoring and Evaluation)

OBJECTIVES OF THE PROGRAMME

To assist in planning, monitoring and evaluation activities, administrative and programmatic support relating to the operations of the WHO Country Office in the Maldives and the implementation of its country programmes.

DESCRIPTION OF DUTIES

Under the overall supervision of the WR-MAV, and with direct reporting to National Professional Officer (Planning & Program Management) and working as team player, the incumbent will perform the following:

• Provide support in planning, monitoring and evaluation of WCO Maldives programme budget and work plans in accordance with the Country Cooperation Strategy, WHO rules and regulations, and the organization's as well as national health policies and procedures;
• Assist in monitoring the implementation of GoM/WHO collaborative project/programme activities, including collection and analysis of implementation data from GSM and in preparation of presentations as and when required;
• Maintain a tracking system for technical and financial reporting requirements and assist in mid-year; end of year and end of biennium reporting
• Provide administrative support to the planning, monitoring and evaluation unit, including organizing meeting, facilitating missions from visiting consultants and WHO Staff, organizing training programmes, workshops and seminar preparing letters; memorandums, filing of relevant materials and correspondence, etc.
• Assist in consolidating data for budget presentation and provide regular overviews of the financial implementation status for analyzing actual results and forecasting.
• Assist in spot-checking and monitoring WHO assisted projects in collaboration with respective NPOs and Programme Assistants and ensure uploading of the assurance documents.
• Work in close coordination with concerned units in SEARO, especially PPC on matters related WCO Maldives programme budget formulation, implementation, monitoring and evaluation issues.
• Prepare contracts for consultants, Agreement for Performance (APW), Direct Financial Cooperation (DFC) and General External Services (GES); record receipt of deliverables and initiate and monitor payments. Follow up with the Ministry of Health, concerned departments, follow up on relevant issues including submission of reports, statements etc.;
• Initiate requisition of supplier creation, goods procurement and record receipt of deliverables;
• Undertake any other assignment as assigned by the supervisors.

REQUIRED QUALIFICATIONS

Education

Essential: Secondary school education

Desirable: Training/certificate in programme planning, Monitoring & Evaluation, accounting practices, etc. University degree is an asset.

Experience

Essential: At least five (5) years' work experience

Desirable: Experience in WHO or in another UN/International organization would be an advantage.

Skills

• Thorough knowledge of modern office procedures and practices.
• The incumbent keeps abreast of changes taking place in the Organization in procedures and practices, rules and regulations, organizational structure etc.
• Ability to draft standard correspondence.
• Ability to handle work in a timely and accurate manner with tact and discretion, as required.
• Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Knowing and managing yourself

Use of Language Skills

Essential: Expert knowledge of English. Intermediate knowledge of Dhivehi.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at MVR 234,020 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• For information on WHO's operations please visit: http://www.who.int.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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