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HR Senior Assistant

Bangkok

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Bangkok
  • Grade: Administrative support - LICA-5, Local Individual Contractors Agreement
  • Occupational Groups:
    • Human Resources
    • Administrative support
  • Closing Date: 2023-12-14
Job categories Administration, Human Resources
Vacancy code VA/2023/B0049/27078
Department/office OP, SSC, BSSC, Bangkok Shr Serv Centre
Duty station Bangkok, Thailand
Contract type Local ICA Support
Contract level LICA-5
Duration Open-ended, subject to organizational requirements, availability of funds and satisfactory performance
Application period 22-Nov-2023 to 14-Dec-2023
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

Summary of Key Functions:

1. Administrative support to talent acquisition and recruitment administration

2. Support process improvements and HR knowledge-building initiatives


1. Administrative support to talent acquisition and recruitment administration

  • Provide support to the HR Associates handling recruitments at various stages of the selection process. This includes administrative support to recruitments and selections, e.g. 

    • create vacancy announcements in UNOPS’ online recruitment system

    • coordinate the scheduling of interviews and written tests, as appropriate, on behalf of the hiring office

    • conduct reference checks

    • initiate fee-setting exercises

    • take minutes during interviews and finalize the overall selection minutes with active input from panel members (English-language panels)

    • create ICA awards in oneUNOPS ERP, uploading all supporting documentation to the document manager 

  • Build and maintain a fluid relationship with clients through constant communication.

  • Support the completion of recruitment processes including offers and rejections, and updating the status of recruitment cases in the on-line information system in line with UNOPS policy. 

  • Prepare recruitment files and other process approvals. 

  • Support efficient, timely, and client-focused onboarding of newly recruited personnel. 

  • Liaise with relevant HQ and UN system units to exchange information and follow up on pending issues. 


2. Support process improvements and HR knowledge-building initiatives

  • Input and update accurate data and information to institutionalize and disseminate knowledge using technology, electronic systems and tools to initiate work and share information with colleagues. 

  • Assist with projects in support of recruitment-related initiatives for attainment of business objectives according to corporate HR strategy.

  • Contribute to corporate HR initiatives and knowledge networks by assisting with the collection of data on trends, risks and opportunities and by providing collaborative synthesis of lessons learnt and dissemination of best recruitment practices. 

  • Support the delivery of training and learning initiatives for personnel on recruitment-related topics.

Education/Experience/Language requirements

Education:
  • Completion of Secondary education is required. 
  • First University Degree in Human Resources Management, Business Administration, Public Administration, or equivalent disciplines is desirable but not a requirement and may substitute for some of the required years of experience.
Experience: 

  • Minimum of five years of relevant experience in an international and/or national organization in providing support to recruitments and/or HR-generalist services.

  • Proficiency in computers and office software packages and experience in handling of web-based management systems is required.

Language Requirements

  • Full knowledge of English is required. 

  • Knowledge of another official UNOPS language is an asset.

Other Requirements
  • Within the required working hours (8 hours per day plus a 30 minute lunch break), some flexibility to accommodate recruitments occurring outside the Bangkok time zone (GMT+7) is expected.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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