Grants Management Coordinator

About DRC   
The Danish Refugee Council (DRC) is a humanitarian, non-governmental and non-profit organization, founded in 1956, that works in more than 35 countries around the world. DRC is one of the largest protection actors in Kenya, actively coordinating and advocating for improving the protective environment for refugees and host communities.  DRC implements Protection monitoring, Child Protection and GBV prevention and response programmes in its areas of operation to address protection issues faced by displaced and non-displaced at-risk groups and individuals. The programme also aims to identify and build synergies with DRC´s Economic Recovery sector to facilitate durable solutions and Humanitarian Disarmament & Peace Building activities to enhance to respond to the needs of communities affected by acute crisis as well as those in protracted displacement situations.

Overall purpose of the role: 
The Grants Management Coordinator role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities. 
Specifically related to grant management are:

• Ensure compliance with donor and internal DRC rules and regulations, donor reporting, information/tranche management, and grants management
• Responsible for ensuring project files are up to date 
• Provide continuous support and guidance to project cycle management

Duties & Responsibilities: Responsibilities: 

Grants Management

• Oversee and refine grants and contract management systems and processes
• Update, streamline, and disseminate grants management tools and resources
• Develop and maintain up-to-date and in-depth knowledge of donor and government policies and support implementing teams to ensure full compliance
• Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding
• Lead contract revision as needed
• Serve as key focal point for communication efforts with internal and external stakeholders, along with the HoP and PDQ Manager
• Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions. Keep a regular update of DRC’s reporting timelines and share with teams. 
• Maintain and update DRC’s online Grants Management System platforms and trackers
• Along with PMs, ensure project files are kept up to date

Project Cycle Management

• Organize and facilitate grants kickoff, review, and closing meetings with all DRC business areas
• Serve as key focal point for ensuring that project teams meet standards for project cycle management, including supporting with trainings and capacity support
• With the Head of Programme, lead monthly program review meetings to proactively review any challenges or delays in project target or spend
• Keep the Head of Programme informed of any projected inabilities to meet contractual obligations, report submission and spend rates/significant budget variances. Be able to actively mitigate risks through proposing remedial solutions. 
• Serve as project coordinator for specific grants or contracts, as needed

External relations

• Prepare necessary documentation, such as reports, presentations and organizational documentation, to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programmes
• Serve as the primary focal point for donors and partners on all grants related issues

Experience and technical competencies: 

• Minimum 3-5 years of relevant work experience with an NGO
• Experience in writing high quality proposals for large donors, such as EU, ECHO, BHA, Scandinavian donors, UNHCR, and other UN agencies
• Knowledge of donor rules and regulations
• Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment
• Ability to work effectively and efficiently both independently and in teams

Education

• Degree (Master's degree) in political science, international development, economics or other relevant field

Language:

• Excellent written and spoken English
• Fluency in spoken Kiswahili

Key stakeholders: 

• Senior Management Team
• All programme staff
• Donors

About you:  
In this position, you are expected to demonstrate DRC’s five core competencies:  

• Striving for excellence: You focus on reaching results while ensuring an efficient process.   
• Collaborating: You involve relevant parties and encourage feedback.   
• Taking the lead: You take ownership and initiative while aiming for innovation.   
• Communicating: You listen and speak effectively and honestly.   
• Demonstrating integrity: You act in line with our vision and values.   

Conditions  

• Contract: 12 months contract with possibility of extension, subject to funding and performance. Salary and other conditions are offered in accordance with DRC’s Terms of Employment. 
• Availability: January, 2024
• Duty station: Nairobi, with frequent visits to field location

Application and CV:  
Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.  DRC only accepts applications sent via our online-application form on www.drc.ngo under Vacancies. Please remember to upload both a letter of application and your CV and do not attach any written recommendations. Submit your application and CV in English no later than 4th December, 2023. Kindly note to fast track on the recruitment, applications will be reviewed on rolling basis.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels.  In light of this, Female candidates and are strongly encouraged to apply.

Equal Opportunities: DRC is an equal opportunity employer.  We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees.  We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.  
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms. 
If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.