Philanthropy Assistant

Location

Starting Date & Initial Contract Details

January 2024. Full-time open-ended contract. 

Role Overview

In collaboration with the institutional Philanthropy Team in Switzerland, support raising funds with foundations and governmental institutions and increase the organisation visibility within Philanthropy in Switzerland.

Project Overview

Medair Global Support Office (GSO) provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. Within our headquarters and affiliate offices, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes, and to recruit international and GSO staff. With oversight from fundraisers, be responsible for a portfolio of communes that will contribute significantly to our annual fundraising targets. Help in acquiring institutional donors by researching, supporting development of funding documents and building relationships.

Our Culture

Key Activity Areas

Support raising funds with communes

Under the supervision and guidance of the Philanthropy Team Leader, be responsible for the portfolio of Communes to raise funds in the French-speaking part of Switzerland:

• Submit proposals and reports and build sustainable relationships using phone, letters, emails, etc.
• Develop and implement the acquisition campaigns
• Keep data up to date in CRM

Support with Donors and marketing material

• Support development of proposals and reports for layout, proofreading, writing
• Support the Institutional Philanthropy team by developing presentations for donors and other documents
• Responsible for the coordination of the development of videos for Philanthropy team
• Support events organization

Support donor acquisition

• Support institutional Philanthropy team with identification and qualification of prospective partners
• Support with mailings

Administrative tasks

• Monitoring of all the reports deadlines and inform HCP and FP of delivery dates and requirements ahead of time.
• Gather primary information and documents for reports in a timely manner
• Support the after-donation process for the French -speaking part: Administration/data update, finance information, drafting acknowledgement letters
• Salesforce data entry and updates of own portfolio and offer support to other colleagues where needed.
• Keep proposals and reports tracking documents up to date for the Swiss team

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• Degree level in marketing and sales, communication or project management
• Excellent French language skills, particularly written
• Excellent working knowledge of the English language (speaking and writing).

What is the ROC and why is it required?

Experience

• Demonstrate some (at least 1 year) experience in a working/professional environment
• Experience in the area of communication project management or fundraising a plus
• Advanced user of MS Office
• Experience in Salesforce (CRM / sales management software)
• Excellent written communication skills incl. translation from English into French
• Administrative skills
• Ability to bring complex information in a simple way to the point without losing essential content
• Analytical skills and ability to identify potential of projects and audiences
• Organised and rigorous
• People-oriented
• Persistence
• Collaborative team player
• Ability to work autonomously 
• Willing to learn