Human Resource & Administrative Assistant

Details

Mission and objectives

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan, focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. UNFPA has been operating in India since 1974.

Context

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction. UNFPA is seeking National UN Volunteer that transform, inspire and deliver high impact and sustained results; we need a personnel who uphold the values enshrined in the United Nations Charter, who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results. The Human Resource & Administrative Assistant supports human resource function and the Admin role as specified in the ToR in compliance with established rules, guidelines, processes and procedures.

Task description

Under the direct supervision of of the HR & Admin Associate and overall guidance of the Operations Manager, the National UN Volunteer Human Resource & Administrative Assistant will be expected to undertake the following responsibilities: 1. Support in HR services focusing on achievement of the following results: ● Assist with recruitment process for Individual Consultants and field consultants, preparing relevant documentation, job advertisement, and selection process etc. ● Maintain updated recruitment status for all candidates and assist in maintaining proper documentation for all the recruitments. ● Maintain the master tracker for field consultants and assist in contract management ● Prepare onboarding checklist for the new joiners and assists in onboarding of all new joiners ● Coordinate and Support exit clearance activities, as assigned. ● Assist in maintaining and updating various staff reports e.g. Staff Master Sheet, organogram and other trackers ● Tracks contract expiration (Fixed-Term Appointment, IC and field consultants) and support for their timely confirmation on the contract extension / closure in line with the SOP and processing the extension / termination request. ● Preparing requisitions in Quantum. ● Support in maintenance of proper electronic filing systems for HR records and documents. ● In consultation with the direct supervisor and office management, support documentation of CO business processes mapping and preparation of internal HR management Standard Operating Procedures (SOPs) 2. Assets Management ● Support in periodic physical inventory inspections and maintaining of updated inventory records. 3. Other: ● Perform any other duties as may be assigned by the Supervisor and senior management of the Country Office.