Human Resources Associate (Talent Management) SC6 | Kyiv, Ukraine

Career Opportunities: Human Resources Associate (Talent Management) | Kyiv | One year

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Всесвітня продовольча програма (ВПП ООН) - це гуманітарна організація ООН, яка надає продовольчу допомогу у вигляді грошової допомоги, сертифікатів або продуктів харчування громадам, що постраждали від війни. У своїй діяльності ВПП керується гуманітарними принципами нейтралітету, неупередженості, гуманності та незалежності. Спираючись на пристрасть, відданість та професіоналізм наших 24 000 співробітників по всьому світу, Всесвітня продовольча програма (ВПП) працює в понад 123 країнах і територіях, щоб доставляти життєво необхідну їжу людям, які залишилися переміщеними внаслідок конфлікту та знедоленими внаслідок катастроф. Крім того, ВПП допомагає окремим особам і громадам знайти кардинальні рішення для багатьох проблем, з якими вони стикаються, будуючи краще майбутнє.

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

🚩 Vacancy Announcement n°: 830330

📢 Job Title: Human Resources Associate (Talent Management)

📌Type of Contract: Service Contract

➡️ Unit / Division: Human Resources Unit / WFP Ukraine

📍   Duty Station: Kyiv

➡️ Duration: 12 months (renewable)

⏰ Closing date: 10 December 2023, midnight (Central European Time)

🔄 Successful candidates will be placed on the roster and rostered applicants may be contacted in the upcoming 12 months on an as-needed basis, for immediate opportunities.

🇺🇦 The position is only open to Ukrainian nationals or residents of Ukraine, with a legal work permit.

About WFP 

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

 At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves. 

To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

What will you do in this position? 

You will deliver a full range of HR & Talent Management support services to ensure accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR & Talent Management services.

Why work with us? 

The war in Ukraine has had drastic consequences, both for people inside the country and for those around the world dependent on its huge grain supplies. It is inflicting untold suffering on civilians, displace families, and disrupt supply chains and food production. It has caused one of the fastest forced population movements since the Second World War. Close to 6 million Ukrainians are still living as refugees across Europe, and almost 5.1 million are internally displaced. Many have lost their homes and livelihoods. As food production and supply lines are disrupted by fighting, many families in the east and south do not have reliable access to nutritious food.

WFP uses a flexible mix of food and cash assistance to support communities affected by the war wherever they are. This includes working with local partners to distribute food rations in areas near the frontline and providing cash transfers wherever people have access to banks and markets to buy food. Since March 2022, WFP has distributed food and cash assistance equivalent to 2.2 billion meals to families displaced and affected by the war, partnering directly with local responders.

➡️       WFP is a 2020 Nobel Peace Prize Laureate.

➡️       WFP offers a highly inclusive, diverse and multicultural working environment.

➡️       WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities.

➡️       A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

➡️       WFP offers a competitive benefits package including salary, leave plus a medical insurance.

How can you make a difference?

Under the supervision of the Human Resources Officer (Talent Management) and the overall authority of the Head of Human Resources, the Human Resources Associate (Talent Management) will have to:

• Support activities in the areas of work allocated by the professional officer in compliance with relevant processes and procedures.
• Use HR management systems for reviewing, entering and updating a variety of HR data including monitoring various deadlines (e.g. contract expiration, PACE, etc), ensuring compliance with the established deadlines and accuracy of HR data.
• Review and compile a variety of data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, workforce, etc., to support analysis and reporting needs.
• Prepare a range of complex HR documentation required for the specific area of work (e.g. employment contracts, transfer/separation letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
• Co-ordinate the maintenance of confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
• Analyze and respond to various internal and external queries, to ensure that clients are well-informed and that HR team activities are aligned with broader WFP objectives.
• Identify evolving needs of the organization and recommend changes in HR processes and procedures, to support improvements in HR services.
• Provide assistance on a wide range of complex HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.
• Monitor staff deployment and handle related administrative actions including preparation of reports, to support efficient HR service enabling WFP to respond quickly to a crisis.
• Allocate responsibilities and support on-the-job learning and development of junior support staff, to ensure they have adequate knowledge of HR systems and procedures required to perform their duties and subsequently can contribute to the provision of effective HR services.
• Support and deliver on boarding for new staff joining WFP, to ensure that relevant processes are followed and the conditions of terms of service are explained and understood.
• Perform other duties as required.

This role will specifically focus on Talent Management strategies and processes, ranging from Learning & Development, Performance Management, Career Management and Employee Engagement. Responsibilities and role focus may evolve based on Programme direction and needs.

To join us in saving lives, changing lives, you will have for...

Education: Completion of secondary school education. A post-secondary certificate in Human Resources Management.

Experience: Six (06) or more years of progressively responsible work experience in human resources. A higher university degree in Human Resource Management may compensate for some of the required experience. Experience working with UN Agencies / INGOs / International Organization or in an international HR context will be an asset.

Knowledge & Skills: We are looking for a dynamic, agile and creative HR Associate who is passionate about Talent Management and inclusive workplaces where people can strive and fulfill their potential. Specifically, we are looking for:

• Knowledge of Performance Management principles.
• Knowledge of Learning and Development concepts.
• Knowledge of Talent Management concepts.
• Knowledge of Employee Engagement strategies.
• Ability to effectively make use of performance management and learning software platforms and tools.
• Excellent communication skills with the ability to adapt communication style to different situations and individuals.
• Good problem-solving skills with the ability to continuously adapt approaches and recommendations to a specific organizational/country context.
• Excellent reporting and presentation skills using Microsoft Office.
• Ability to collate, analyze and interpret relevant data from a variety of sources in order to produce reports for supervisor(s). Advanced practice of Excel is required (e.g. Pivot Tables, conditional formulas).
• Ability to work within a team setting and work well with other HR team members to realize a collective objective.

Language: Fluency (level C) in both in English and Ukrainian languages.

Standards of behaviour: The WFP Leadership Framework describes the common standards of behaviour that guide HOW we work together to accomplish our mission.

Different expectations of behaviour are defined depending on your grade and role/responsibilities within WFP. Candidates’ alignment with these behaviours is assessed in our selection process.

Before you apply...

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

We aim to achieve parity in our teams in Ukraine. Qualified women applicants are especially encouraged to apply.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

How do you apply...

To be considered, you are invited to apply via WFP’s recruitment portal. CV and cover letter must be submitted in English language.

Only those who are short-listed candidates will be contacted for the next steps of our recruitment process.

We also encourage you to create your candidate profile and set up WFP job alerts to learn more about all the opportunities available to join us and make a difference in the lives of the people we serve.