Company Description

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting. (External only)

The International Transport Forum  (ITF) is an intergovernmental organisation which operates as an autonomous body within the framework of the OECD that organises dialogue for better transport. As the only global body with a mandate for all transport modes, we serve as a think tank for our 66 member countries and offer a platform for knowledge exchange among transport decision-makers and civil society. The ITF’s annual Summit is the world’s largest gathering of transport ministers and the leading global platform for dialogue on transport policy.

Job Description

The ITF is looking for a dynamic Strategic Coordinator to support work in the ITF Secretary-General’s Office (SGO). The selected candidate will work under the supervision of the Head of the Secretary-General’s Office.

Main Responsibilities

Research, drafting, planning, coordination, and communication

• Assist with coordination of internal and external activities of the Secretary-General’s Office.
• Liaise between the Secretary-General’s Office and ITF Divisions/Units to support the delivery of  strategic priorities, in close collaboration with other members of the SGO.
• Research, contribute to, and support the preparation of key documents (talking points, briefings, background papers and other communications), meetings, and missions for the Secretary-General and the SGO.
• Provide support to research activities, including by preparing surveys and interviews, documenting interviews, internal and external meetings, etc.
• Contribute to the drafting of policy reports, policy briefs, presentations, and other priority activities of the ITF Secretary-General.
• Support communication with relevant Ministries in ITF Member countries and other organisations. and the activities of the Innovation Hub through analytical, written and verbal contributions aimed at policy-makers and wider audiences.
• Contribute to drafting project proposals and budgets for projects financed by voluntary contributions, liaising with potential donors and potential beneficiaries/counterparts.
• Assist in Ieading/ contribute in coordinating VC-funded projects and activities (Innovation Hub), including managing preparation and delivery of outputs, ensuring timetables are prepared and managed, keeping track of timelines and delivery of quality deliverables, ensuring sound financial and budget management, identifying/procuring and supervising external consultants, etc. liaising with donors and counterparts/representatives of the beneficiary country, preparing contracts, drafting progress reports, etc.
• Assist with creating visibility of activities of the ITF Innovation Hub at the Summit and other events.
• Support Innovation Hub-related social media activities in co-operation with the ITF Communications team.
• Update contact list of relevant experts and institutions.

Meetings and Events

• Contribute to the preparation, coordination, and follow-up of sessions of ITF statutory meetings and coordinate inputs from the SGO/Secretariat under the guidance of the Head of the SGO.
• Contribute to planning and implementation of high-level political and technical level meetings, including preparation and dissemination of agendas, speeches, talking points, summary decisions, summary records and any other documents.
• Organise workshops, meetings and conferences, and other peer-driven initiatives, coordinate stakeholder engagement activities whether in France or in project countries, including overseeing logistical organisation and delivery of documentation, and liaise closely with country delegates and participants to ensure smooth communication on all aspects of events.

Outreach

• Support the staff of the Secretary-General’s Office in country, private sector and other stakeholder outreach and activities as appropriate.
• Develop and maintain working relations with relevant stakeholders (private sector, national administrations and international organisations).
• Keep abreast of key international policy issues of relevance to ITF mandates and actively monitored their positions, in respect of identified ITF priorities.
• Participate in meetings and missions as required and represent the organisation in relevant settings as appropriate. Deliver presentations and support effective dissemination.

Other

• Draft short correspondence or notes in both official languages.
• Establish and maintain effective record management, structured document retrieval and workflow management systems.
• Create and manage an archive of relevant news and research articles
• Carry out other tasks, as required.

Qualifications

Ideal Candidate Profile

Academic Background

• A university degree or other post-secondary education. It would be an asset if the degree were in transportation, economics, public policy, or other relevant field of study.

Professional Background

• Excellent numerical and analytical skills, including demonstrated skills in data analysis.
• Communication skills, including ability to present technical issues to varied audiences.
• Experience in the field of policy analysis, ideally in the field of transport, climate change or urban transport policy, gained in a consultancy, government transport or development agency or research institution would be an asset.
• Proven project management skills. 
• Flexibility and ability to cope with conflicting requests and with meeting strict deadlines.
• Excellent interpersonal skills and ability to work effectively in a multicultural environment.
• Proven experience in working with protocol issues would be an advantage.
• Proven experience in large-scale event organisation would be an advantage.

Tools

• Proficiency with the MS Office Suite (Word, Excel, PowerPoint).
• Proven ability to quickly learn new technology. Experience in working with databases would be an advantage.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 2).
• There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
• Excellent drafting skills and ability to communicate clearly and tactfully with interlocutors at all hierarchical levels, internally and externally.

Additional Information

Closing Date:

• This vacancy will be filled as soon as possible, and applications should reach us no later than midnight 06 December 2023 (CEST).

Contract Duration

• Two-year fixed term appointment, with the possibility of renewal.

What the OECD offers (External Only)

• Depending on level of experience, monthly salary starts at either 4 888 EUR, plus allowances based on eligibility, exempt of French income tax.
• Please note that the appointment may be made at a lower grade depending on the qualifications and professional experience of the selected applicant.
• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.

Selection Process

For retained candidates, written tests/video-recorded interviews are foreseen beginning of January and panel interviews are planned for end of January.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries as well as nationals from the member countries of the International Transport Forum. 

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.