Programme and Operation Assistant

Organizational Setting

The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger. FAO’s goal is to achieve food security for all and ensure that all people have regular access to enough high-quality food to lead active, healthy lives. With 195 members – 194 countries and the European Union, FAO works in over 130 countries worldwide and has started working in Vietnam since 1978 with its Representation (Country Office) opened in Hanoi.

FAO VN is launching the 4-year project ‘Smart Agro-ecological Transformation of Farming Systems towards Resilience and Sustainability in Middle and Coastal Zones of the Viet Nam Mekong Delta’ (STAR-FARM) project, with support from the EU. The project aims to create an enabling environment for the establishment of sustainable value chains in the Mekong Delta, based on agroecological approaches. FAO will take the management and coordination role in the consortium implementing the project. Besides FAO, the project consortium will involve research institutions (VAAS, IPSARD, CIRAD and IRD), under the leadership of the Government (MARD).

The project is looking for a qualified Programme and Operation Assistant to be based in Hanoi to support the administrative works and part of technical work throughout the implementation of the project.

Reporting Lines

The incumbent will under direct supervision of the Technical Lead Official and the Assistant FAO Representative (Programme), and the day-to-day supervision of the National Project Coordinator – STAR-FARM Project

Technical Focus

The Programme and Operation Assistant will support the administrative works and part of technical work as assigned to facilitate the implementation of project activities and coordination of partnership with Government of Vietnam (GVN) and other consortium members.

Tasks and responsibilities

• Assist National Project Coordinator in monitoring and keeping track of the implementation of OPA/LoAs/Service Contracts and ensure appropriate follow-up with partners, service providers to deliver expected results in a timely manner and ensure compliance with reporting requirements;
• Assist in recruitment of required national and international consultants, including the development of the draft Terms of Reference;
• Coordinate with government counterparts and consortium members to coordinate the arrangement of travelling and logistics for projects events, trainings, and field missions;
• Assist to ensure full compliance operation with FAO rules, regulations and policies
• Provide operational support including support in drawing up OPAs, LoAs with local and service providers
• Provide support for the project procurements;
• Assist in monitoring financial reports for activities and transactions, ensuring all financial transactions are properly identified, recorded and verified in compliance with FAO rules, regulations and policies
• Set up and maintain appropriate hard and soft filling system for records;
• Undertake other duties as required

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree in either business administration, economics, climate change, natural resources management, public administration and other relevant fields;
• 2 years in of relevant experience in providing operational support for project management and implementation;
• Working knowledge of English and Vietnamese .
• National of Viet Nam.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in administration and operation area
• Work experience with UN system, FAO in particular is an advantage

ADDITIONAL INFORMATION