Supply Chain Consultant CST II

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

Education: University degree or qualification in project Management , Supply Chain Management, Engineering, Economics, Business Administration, Logistics, or other related field. 

Language: Fluency in both oral and written communication in French

BACKGROUND & PURPOSE OF THE ASSIGNMENT

The assignment concerns project management of the national food security stock in support to the Ministry of Agriculture in Burundi. 

The overall objective of this project would be to strengthen the capacities of local actors engaging in emergency preparedness and response to effectively deliver timely and appropriate emergency response services, as a result of strengthened coordination and more coherent operational behaviors and practices related to national humanitarian supply chain preparedness. 

Following consultations with stakeholders and the identification of capacity needs, the consultant and CO staff will support the new national reserve agency develop its business plan, internal processes, budgetary and financial management functions, and procedures.

PROJECT OBJECTIVES 

1. Strengthen the government’s capacity in terms of emergency preparedness and response.
2. Enhance the local supply chain capacity including activities around stock management, quality control, strategic procurement, with an overall optimized delivery network.
3. Expand opportunities for improved food systems including linkages to local production and supporting local market growth.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

Under the supervision of the Head of Supply Chain, the Supply Chain Officer will be responsible for the following duties:

1. Elaborate design and develop implementation plans for the project in question and supervise its implementation ensuring regular projects status updates and reporting and compile / develop briefing materials (as required). 
2. Be the point of contact with Engineering unit for follow-up on designs and construction plans.
3. Compile files required for procurement processing, ensure technical review of offers and manage contracts implementation.
4. Support in the development of relevant SOPs for operationalization of the facilities and their management.
5. Develop cross-functional training plans and simulation exercises for government staff that focus on a range of the required expertise, including quality control and warehouse management, emergency response, funds management, transport/contracting, and facilities management and maintenance.
6. Advise on staff selection / any recruitment (as required).
7. Work closely with the Burundi authorities through each phase of implementation.
8. Analyze the potential for the production and marketing of foodstuffs (beans, corn, rice, etc.) of interest to ANAGESSA in Burundi
9. Analyze the performance of ANAGESSA since its creation.
10. Analyze the institutional capacity of ANAGESSA including human resources.
11. Propose concrete actions following the analyses: production, conservation, supply and sales circuits, strengthening of institutional capacities.
12. Develop a roadmap including skills transfer plan for capacity building for ANAGESSA.
13. Identify avenues for collaboration and the technical assistance needs to enhance the capacities of the nascent ANAGESSA (National Food Reserve Agency) 
14. Evaluate the most beneficial function for the grain reserve and how it fits in the local and regional food systems, given the present conditions and needs.
15. Assess the opportunities for South-South and Triangular Cooperation (SSTC) in support of ANAGESSA and its food reserve.  

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.
•  Be a force for positive change: Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.
•  Make the mission inspiring to our team: Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.
•  Make our mission visible in everyday actions: Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.

People

• Look for ways to strengthen people's skills: Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP.
•  Create an inclusive culture: Recognizes the contributions of teammates, and encourages contributions from culturally different team mates to recognise the value of diversity above and beyond just including it in programming for beneficiaries.
•  Be a coach & provide constructive feedback: Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.
•  Create an “I will”/”We will” spirit: Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios).

Performance

• Encourage innovation & creative solutions: Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.
•  Focus on getting results: Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.
•  Make commitments and make good on commitments: Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.
•  Be Decisive: Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.

Partnership

• Connect and share across WFP units: Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning.
•  Build strong external partnerships: Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships.
•  Be politically agile & adaptable: Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations.
•  Be clear about the value WFP brings to partnerships: Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships.

Expected Outputs /Deliverables

1. Good practices on suitable food systems interventions based on local production are identified as well as the mechanisms for sharing these practices are clearly defined for possible implementation.  
2. Determine how ANAGESSA’s capacities can be strengthened in the short term of one-year, medium term 2-3 years, and over a long-term time horizon (5 years plus) in a roadmap and SOPs developed and agreed with the Government, FAO, WB and the other stakeholders mentioned above. 
3. Final mission report outlining options, trade-offs, and timelines for strengthening the capacity of ANAGESSA so that it can fulfil its legislated mandate with sufficient funds, staffing and authority to operate, manage and develop its own role as the food reserve agency.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

1. At least 5 years of professional experience on Institutional Capacity strengthening is a strong asset. WFP previous working experience and procedures knowledge are welcome. 
2. Have good knowledge of sectoral policies implemented in East Africa.
3. Have an excellent ability to analyze information on all themes related to resilience (agriculture/livestock and food, health, education, water and sanitation, social protection, etc.).
4.  Have proven leadership and teamwork skills.
5. Excellent oral and written communication skills.

TERMS AND CONDITIONS

JOB TITLE:                                      SENIOR SUPPLY CHAIN OFFICER
TYPE OF CONTRACT:                    CST Level II
UNIT/DIVISION:                               SUPPLY CHAIN (Project CERC)
DUTY STATION (City, Country):      Bujumbura BURUNDI
DURATION:                                     11 Months

DEADLINE FOR APPLICATIONS

Deadline for Application is fixed on 28.11.2023

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.