Regional Office Data Analyst

The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and advocates at the local, national and international level for policies that contribute to rural transformation.

The Programme Management Department (PMD), under the leadership of an Associate Vice-President, is responsible for the overall programme of loans and grants of the Fund and is composed of five regional divisions and an Operational Policy and Results Division.

The Regional Office Data Analyst position is located in an IFAD Regional Office (RO) and reports to the Lead/Senior Portfolio Advisor or Regional Economist.

The RO Data Analyst is accountable for a range of programme support functions pertaining to the execution of field operations. As a member of the Regional Team, the incumbent liaises closely with country teams on programme-related data and systems. The incumbent ensures data quality and consistency of all data inputs across the system, ensures adherence to best practices in document management and processing, collates and analyses data, and provides the necessary day-to-day advice to Country Programme Assistants in various IFAD Country Offices.

1. PROGRAMME AND PROJECT SUPPORT: The Regional Office Data Analyst supports the efficient and effective delivery of IFAD-supported projects. This involves substantive support to programme related data and systems support, data analysis, and support to performing analysis on programme-related financial data (e.g. annual work plans and budgets, disbursements, audits) monitoring deliverables against established deadlines, and support to oversight of project procurement, as required. Responsibilities may include: 

• Update country web-sites with COSOP and details of operations in compliance with disclosure requirements;
• Maintain country briefs and profiles and contributing to regional learning events;
• Act as focal point for timely disclosure of project documents to relevant IFAD Country Operations webpages as per the IFAD Policy on the Disclosure of Documents;
• Follow up on timely submission of financial and audit reports and reports indicating action taken on supervision mission recommendations;
• As appropriate, support activities related to the oversight of project procurement in coordination with and under the overall guidance of the Senior Regional Procurement Officer, including: review of procurement provisions and arrangements of new projects to ensure their adequacy; review of AWPBs and procurement activities subject to IFAD no-objections; participating in project procurement reviews and following-up on recommendations with relevant project stakeholders.

2. DATA QUALITY AND CONSISTENCY: The Regional Office Data Analyst ensures data management and consistency across all programme-related data and ensures a full range of continuous training support GS and national staff in ICOs. The incumbent creates close links between the IFAD regional office staff and ICO staff and with the regional and Front Office teams. Responsibilities may include:

• Provide general support for corporate results/data management, regional pipeline/implementation, and ensure data quality in IFAD systems (GRIPSs, ORMS), backstopping country teams to achieve and maintain quality standards;
• Perform analysis on programme-related financial data (e.g. annual work plans and budgets, disbursements, audits), including extracting and professional use of data from IFAD's Grants and Investment Projects System (GRIPS) and Operational Results Management System (ORMS);
• Ensure compliance with IFAD system wide use ICP, CMT, Procurement Dashboard, FM requirements, Risk Predictor Tool;
• Monitor changes in usage and challenges with the use of corporate decision making and monitoring tools at country level;
• Trouble shoot and problem solve system related challenges at country level;
• Schedule and coordinate regional refresher training courses and programs with support from Regional Program Liaisons;
• Work as part of Regional Team and provides support to Lead Regional Economist, Lead/Senior Portfolio Advisor, Senior procurement officer as and when needed;
• Support the development and delivery of training sessions and events for Country Programme Assistants on IFAD rules, procedures, guidelines and corporate systems related to IFAD country programmes and processes in collaboration with relevant stakeholders.

3. REGIONAL-SPECIFIC KNOWLEDGE BUILDING AND KNOWLEDGE SHARING SUPPORT: The Regional Office Data Analyst supports the collation and dissemination of good practices, lessons learnt and results in close collaboration with the country and regional team and other IFAD staff. This may include identification of project training needs, organization of related trainings and workshops and contribution to capacity building of project staff in program implementation, financial and budget management. The incumbent will also support organizing knowledge sharing events at country or regional-level, and prepare short analytical knowledge management papers on relevant thematic issues to promote knowledge sharing between various programmes, within the division, across PMD and with the remainder of IFAD.

4. MANAGERIAL FUNCTIONS: The Regional Office Data Analyst is accountable for integrity and transparency in the administration of IFAD resources. The incumbent is accountable for upholding IFAD's core values and code of conduct, including integrity, transparency, and equity in the management of IFAD resources.

Technical analysis and synthesis of information and data, including database management, creates the foundation for IFAD’s decision-making processes, and for ensuring quality of policy and programme advice provided to regional staff and/or the government. Analytical documents and linked monitoring frameworks (programme log frames inform the IFAD Results-Based Country Strategic Opportunities Programme [RB- COSOP] objectives and the Results Management Framework) are used in the development and evaluation of IFAD’s country programmes. Thus, the Regional Office Data Analyst contributes to upholding Divisional reputation by showcasing IFAD's capacity for successful programme delivery, which enhances IFAD's recognition as a reliable development partner. The key results have an impact on the efficiency and programme/project related decision making and operations risk management. Accurate analysis and presentation of information, thoroughly researched and fully documented work strengthens the capacity of the RO and facilitates subsequent action by the supervisors. Incumbent’s own initiative is decisive in results of work and timely finalization.

In the context of programme design and delivery, the Regional Office Data Analyst ensures the exchange of technical information and knowledge management among the programme team and across IFAD, as well as, forming and maintaining collaborative working relationships with counterparts and other relevant partners in the country/region, to enhance consistency and reliability in IFAD's development assistance to the government. A positive outlook of IFAD as a credible/reliable development partner is emphasized in the maintenance of relationships with counterparts. The incumbent also provides programme/project logistical support to both the country offices as well as the local authorities, as required.

Organizational Competencies:

Level 1:

• Building relationships and partnerships - Builds and maintains effective working relationships;
• Communicating and negotiating - Communicates effectively; creates understanding between self and others;
• Demonstrating leadership - Personal leadership and attitude to change;
• Focusing on clients - Focuses on clients;
• Learning, sharing knowledge and innovating - Continuously seeks to learn, shares knowledge & innovates;
• Managing performance and developing staff;
• Managing time, resources and information - Manages own time, information and resources effectively;
• Problem-solving and decision-making - Demonstrates sound problem-solving and decision-making ability;
• Strategic thinking and organizational development - Personal influence;
• Team working - Contributes effectively to the team.

Education:

• Education includes Advanced university degree from an accredited institution listed on https://whed.net/home.php in Accounting, Business & Finance or related field is required (*):
(*) Note:  For internal candidates, this requirement will be assessed in line with the provisions set forth in IFAD’s Human Resources Implementing Procedures. 

Experience: 

• Advanced university degree (Master or equivalent) - 2 Years.

Languages:

• English (4 - Excellent).

Skills:

• Procedure adherence: Ability to strictly adhere to established, formal guidelines, including in new situations;
• IFAD partners: Knowledge of IFAD's partners' functioning and mandate, such as the public sector (e.g. governments and policy, institutions and system), non-state actors (NGOs, CSOs, Foundations, etc.) and private sector actors;
• Advanced data analytics: Statistical & econometrics research, forensic and advanced data analytics / data mining;
• Analytical skills: Outstanding ability to analyse and synthesize qualitative and/or quantitative information from a variety of sources and filter out key insights and recommendations;
• Time management: Adherence to deadlines under time constraints and pressure (e.g. to deliver governing body documents on time); ability to coordinate and manage complex workflows and in-house and external teams;
• Adaptability: Adaptability and flexibility when facing new or unexpected situations, and to specific constraints and circumstances and managing complex processes;
• Basic ICT & digital fluency: High level of digital literacy and ability to quickly get familiar with new digital tools (e.g. ability to carry out EPR data entry and extraction when budgeting; monitoring security systems, uploading content to inter/intra-net websites, etc.);
• Client orientation: Strong critical thinking combined with communication skills to liaise between the business and technologies to understand business problems and needs, document requirements and identify solutions;
• Initiative and good judgment: High sense of proactive initiative-taking and good judgement (including on security matters);
• Integrity and ethics: Strong emphasis on acting with honesty, not tolerating unethical behaviour, demonstrating fairness, impartiality and sensitivity in exercising authority and interacting with peers, stakeholders, High sense of moral purpose and ethical conduct;
• Interpersonal skills: Ability to deal patiently and tactfully with others (e.g. visitors, clients, callers, etc.), including senior individuals (e.g. high-level meeting participants);
• Problem solving: Strong systemic and structured thinking, ability to identify and dissect problems into components and formulate a comprehensive set of creative viable and sustainable solutions and strategies;
• Project/Programme mgmt (incl. coordination, design, development): Know-how in Project design and evaluation.

IFAD is an Equal Opportunity Employer and does not discriminate on the basis of ethnic, social or political background, colour, nationality, religion, age, gender, disability, marital status, family size or sexual orientation. 

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In accordance with IFAD’s provisions, all new staff members will normally be placed at the first step in the grade level for which they have been selected. For information on IFAD’s remuneration package, please visit IFAD’s compensation and benefits page on our website. Applicants are invited to use the ICSC compensation calculator to estimate the salary and benefit entitlements. See here. 

Applicants for vacancies in the National Professional Officer (NPO) category should be nationals of the country in which the position is located.