Bilingual Recruitment Assistant (French/English)

The Bilingual Recruitment Assistant (internally referred to as Human Resources Senior Assistant) will support the Human Resources Team and the Project Teams on recruitment related activities. The incumbent will report to the Human Resources Senior Officer, and assist in recruitment activities such as coordinating interviews, recording and drafting interview minutes, conducting reference checks and managing records. Specific responsibilities will include, but are not limited to:

• Meet with Hiring Managers and/or the Human Resources Senior Officer to discuss recruitment-related activities.

• Conduct talent outreach activities.

• Act as HR focal point with candidates and address any queries related to specific recruitment processes.

• Prepare longlists for specific recruitment processes and review the final shortlists.

• Schedule and issue technical assessments.

• Assist in coordinating various aspects of the interview process.

• Facilitate Google Meet  or in-person interviews by recording minutes.

• Draft and submit finalized interview minutes to the Hiring Manager before the specified deadline, and make revisions upon request.

• Conduct reference checks via telephone or email on potential candidates.

• Collect educational credentials from candidates.

• Ensure the standard documentation required by the Hiring Manager or Human Resources Senior Officer is complete.

• Provide support to the Human Resources Senior Officer on other HR administrative tasks as required.

Education

• A high school diploma is required.

• A first-level university degree (e.g. Bachelor) in Human Resources Management, Organizational Behavior, Business Administration, Management, Psychology, Sociology or other relevant area is desirable, and may be considered as a substitute for four (4) years of relevant work experience.

Work Experience 

• With a high school diploma, a minimum of 5 years of experience in recruitment is required; OR with a first-level university degree (e.g. Bachelor) in the abovementioned fields, a minimum of 1 year experience in recruitment is required.

• Experience working in HR for the UN or INGOs is an asset.

Languages

• Fluency in English and French  is required.