Administrative and Financial Support
Paris
- Organization: UNEP - United Nations Environment Programme
- Location: Paris
- Grade: Level not specified - Level not specified
-
Occupational Groups:
- Operations and Administrations
- Banking and Finance
- Closing Date: 2023-11-27
Result of Service
The UN Environment Programme (UNEP) addresses environmental issues at the global and
regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action.
The overall objective of the UN Environment Programme's Industry and Economy Division is
to encourage decision makers in government, local authorities and industry to develop and
adopt policies, strategies and practices and technologies that promote sustainable patterns of
consumption and production, make efficient use of natural resources, ensure safe management
of chemicals and contribute to making trade and environment policies mutually supportive. It
promotes the development, use and transfer of policies, technologies, economic instruments,
managerial practices and other tools that assist in environmentally sound decision making and
the building of corresponding activities.
The Resources and Markets Branch leads work central to the global sustainable consumption
and production (SCP) agenda - delivering evidence-based, innovative solutions to make
sustainability prominent in government policy frameworks, business direction-making and in
peoples' lives.
The consultants' role is to provide administrative, financial, and legal support to the Resources and Markets Branch Finance and Administrative team, ensuring the successful execution of the 2023 year-end activity and the delivery of project activities.
Work Location
Paris
Expected duration
6 Months
Duties and Responsibilities
The engagement of a consultant is vital to provide administrative and financial support to the Resources and Markets Branch Team. This support is essential to efficiently manage the increased workload during the 2023 year-end activity. The consultant's primary responsibilities will involve assisting in the preparation of legal agreements, including Project Cooperation Agreements (PCA) and Small Scale Funding Agreements (SSFA), Travel Support, UNOPS contracts management, collaborating closely with Project Managers and implementing partners, validating expenditure statements, and reviewing progress reports.
Under the guidance and supervision of the Administrative Officer, the consultant will:
a) Assist the Project Manager in the preparation and tracking of donor agreements and legal
agreements, working in conjunction with implementing partners and the legal team to ensure
compliance with UN rules and regulations. This includes reviewing and rectifying legal
instruments before submission for FMO approval, requesting reference numbers, INeed
requests for BP numbers, and banking details.
b) Manage UNOPS contracts for the Branch, encompassing coordinating payments to
UNOPS and overseeing the receipt and expenditure reports from UNOPS, ensuring that all
expenditure reports are accurately recorded, and advances are cleared.
c) Support in organizing conferences and large meetings, including providing technical
Webex support as needed. The consultant will also support logistics for conferences and other events, liaising with security and registering participants.
d) Manage travel requests for meeting participants and consultants, which involves preparing
travel approval requests, ensuring the timely disbursement of all entitled allowances, and
ensuring the prompt recording of travel expense reports. This also encompasses overseeing
the procurement process for DSA cash cards.
e) Contribute to the proper processing and filing of all legal obligations, such as expenditure,
progress, final reports, and audit statements. Additionally, the consultant will prepare payment
requests for further administrative processes.
f) Undertake any other necessary administrative duties, including meeting organization and
draft minute preparation
Qualifications/special skills
Education:
Completion of first-level university degree in finance, accounting, business or public administration, or related field.
Experience:
A minimum of two years of experience in the following areas:
• Administration of financial documents and contracts, with a background in finance
considered an asset.
• Proficiency in computer skills, including Excel and the MS Office suite.
• Exceptional organizational skills and attention to detail, with the ability to effectively
collaborate within a team in a fast-paced environment.
Languages
English and French are the working languages of the United Nations. Fluency in written and
spoken English is a prerequisite for this role
Additional Information
Skills & Competencies: Proficiency in effective planning and organization, strong oral and
written communication skills, capability to manage multiple tasks in an orderly and punctual
manner, and a keen eye for detail. The consultant should possess the aptitude to cultivate and sustain
positive working relationships within a multicultural and geographically dispersed team that
collaborates across various functions.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.