Programme and Operations Analyst

Introduction

The position is located in the Bureau for Workers’ Activities (ACTRAV) in Geneva but works with the global team of ACTRAV both at ILO headquarters and in the field.    

ACTRAV plays a pivotal role in mainstreaming tripartism and social dialogue into the technical work of the ILO. It seeks coherence between the priorities of the Workers’ Group and the work programme of the technical units in the Office.  It supports the technical units in their work with constituents in the field.  The Bureau runs a global programme designed to strengthen workers’ organizations and trade unions in line with deliverables outlined in the ILO Programme and Budget.  It also provides technical support to Workers’ constituents represented in the various governance organs of the Organisation (Governing Body, International Labour Conference etc).

The incumbent oversees the smooth operation of ACTRAV’s financial services, serves as financial certifying officer, and is responsible for providing a wide range of administrative and programming functions covering programme and budget and development cooperation activities. This includes providing input to planning and analysing programme and budget proposals and activities and monitoring programme implementation to identify problems and trends to inform decision-making.   

The position reports to and works closely with the Director of ACTRAV. 
 

Description of Duties

1.    Provide information on programme priorities, assist with the preparation of programme proposals, analyse and provide comments on proposals to serve as a basis for decision-making, discuss proposals with colleagues and management.

2.    Examine programme and budget proposals and support the supervisor with setting priorities in accordance with overall programme and budgetary objectives as well as long-term planning. Draft reports based on these analyses with recommendations for acceptance or revision of budget proposals.

3.    Provide support in the coordination of timely inputs into the strategic management module as required for the implementation planning and the biennial programme implementation. Review programme monitoring reports and draft comments on designated aspects. 

4.    Draft reports and documents such as programme briefs and resource allocation comparisons; prepare the internal quarterly reviews of global spending and delivery; analyse the programming and delivery of regular budget, regular budget technical cooperation and other budget sources; prepare and analyse development cooperation planning and delivery statistics; and make proposals for corrective action etc to the Director.

5.    Support the formulation, implementation and monitoring of development cooperation proposals and check their conformity with Office rules and priorities.

6.    Monitor project implementation in terms of expenditures and substance. Identify problems and resources or financial deficiencies. Make proposals on corrective action to the Deputy Director when necessary. 

7.    Draft correspondence as well as administrative decisions and recommendations for acceptance or revision of budget proposals on the basis of instructions from the Director. 

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8.    Provide support in meetings with the Strategic Programming and Management Department, Human Resources Development Department and Financial Management Department and keep the Director of ACTRAV regularly informed of administrative, programme and financial matters. Prepare minutes of the meetings. 

9.    Brief and provide support when required to ACTRAV on administrative and financial procedures. 

10.    Prepare draft replies to internal and external audit observations as appropriate.  Prepare the ACTRAV Risk Register. 

11.    Under the supervision of the Director, develop guidance manuals on administrative and financial rules as well as on internal procedures and provide training where appropriate to ACTRAV ILO field and headquarters colleagues.

12.    Administer contractual agreements including external collaboration contracts.

13.    Perform other relevant duties as assigned.

Required qualifications

Education

First-level university degree (Bachelor’s or equivalent) in finance, business administration, economics, social sciences or in another relevant field.

Experience

Three years of directly related administrative and financial experience.  Experience of working with employer organizations would be an advantage.

Languages

Excellent command of one working language (English, French, Spanish) of the Organization and a working knowledge of a second working language.

Competencies

In addition to the ILO core competencies, this position requires:

Sound knowledge of financial rules and regulations. Good knowledge of Office’s policies, administrative procedures and practices. Ability to research and interpret various guidelines and policies for application to address difficult administrative related issues. Excellent analytical skills.  Ability to resolve complex problems.  Good drafting and communication skills. Computer applications skills. Organisational skills. Ability to prepare and monitor a budget of a programme or a project. Good knowledge of the work unit’s operations, objectives and technical field and ability to effectively monitor work programme and resources.   Excellent collaboration skills. Ability to work in a team.   Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.