Finance Assistant

Finance Assistant

Permanent, Full Time (Office based)

Location – Carronfoot, Thornhill, Dumfries, DG3 5BF

Salary – Between £24,000 and £26,000 dependent upon experience

About HALO:

Background

HALO is the leading global NGO addressing the impact and drivers of conflict in 28 countries and territories, with over 12,000 staff. Most of our staff are local employees and include a growing number of women. Our primary duty is to serve people affected by conflict, clearing landmines and the explosive remnants of war that threaten lives and livelihoods long after fighting has finished. We make land safe where war has ended, while also assisting those affected by active conflict and endemic violence, creating more durable solutions to support stability. HALO addresses human suffering caused by armed violence in some of the world’s most fragile places, securing weapons and ammunition, and working with both state and community actors to reduce the prevalence of armed violence. In recent years HALO has grown significantly. With our financial strength and strong partnerships with corporates, governments and private donors, HALO is uniquely positioned to help build more resilient and prosperous communities; better equipped to respond to the interconnected global challenges of war, climate change, disease, political and economic instability. As a result, the nature of our programming is diversifying to increase the impact we can have.

About the role:

If you are a natural team player who enjoys working with numbers and would like  to be part of an organisation with a strong humanitarian  purpose, this is an exciting opportunity to join a growing finance team.  The Finance Assistant will be part of the Corporate Finance Team who provide support to HQ departments and Program finance team.

Main Duties & Responsibilities:

• Processing supplier invoices, receipts & payments
• Raising queries and credit requests with suppliers
• Preparing and issuing sales invoices
• Dealing with supplier queries
• Bank reconciliations via NS and online banking
• Credit Card processing and statement checking
• Debit Card processing and statement checking
• Support monthly financial close.
• Support documentation of processes
• Assisting with collating information for audits
• General office duties/admin tasks
• Internal emails (incoming/outgoing)
• Any other duties required to support Finance Team

Ideally, the successful candidate would have the following:

• Working knowledge of ERP Accounting Software would be advantageous.
• Working knowledge of Microsoft Office packages – Word, Outlook, and Excel.
• Strong Organizational skills with meticulous attention to detail.
• Excellent communication/interpersonal skills
• Ability to prioritize own workload.
• Ability to work to tight deadlines.

All HALO staff are expected to undertake the following general duties:

• Work within the framework of HALO’s core values, promoting its ethos and mission statement.
• Work towards achieving programme and/or group business plan objectives.
• Ensure familiarity with and adhere to all HALO policies and procedures and keep informed of HALO activities.
• Travel overseas as and when required.
• To discharge duties and responsibilities under HALO’s Health and Safety Procedures which may include Risk and COSHH Assessments and participation in evacuation procedures as necessary.

Benefits of working at HALO:

• Salary between £24,000 and £26,000 dependent upon experience
• Annual Leave: 25 days plus 8 statutory holidays

• Non-contributory life assurance
• Pension contributions matched by HALO up to 5%
• Emergency medical insurance when travelling overseas.
• Flexible working policy

To apply for this role, please submit your CV and supporting statement (no more than 2 pages) detailing why you are suitable for this role, before the closing date for applications which is 3rd December 2023. If there is a sufficient calibre of applicants, we reserve the right to close the role earlier than the date noted.

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people form a diverse candidate pool.