Development Manager - Grants (Philanthropy) - HALO USA

Job Title: Development Manager – Grants (Philanthropy)

Location - Washington DC

Position: Full-time, Exempt

Salary: Competitive; Commensurate with experience

Job Purpose: The Grants Development Manager supports the work of The HALO Trust (USA)’s team by executing new and current grant opportunities against a national and global strategy on securing funding from private sources, focused on growth in revenue targets.

This role reports to the HALO Trust USA Head of Development (Philanthropy) and Communications and is responsible for the management and development of several private and corporate grants and other private partnership opportunities to support HALO’s fundraising mission.

About HALO Trust

HALO is the leading humanitarian landmine clearance organization globally with programs in 30 countries and territories, and over 12,500 staff, most of whom are local employees. It is changing what was once a male-dominated industry, to one where increasing numbers of women now thrive.

Our primary expertise is serving people affected by conflict, clearing landmines and the explosive remnants of war that threaten lives and livelihoods long after the fighting has finished. We make land safe where war has ended, while also assisting those affected by active conflict and endemic violence, creating more durable solutions to support stability.

In recent years HALO has grown significantly and, while not the only measure of success, revenues are forecast to grow to $130m by the end of this financial year. With our financial strength and strong government, community, and partner relationships, HALO is uniquely positioned to help build more resilient and prosperous communities; better equipped to withstand the interconnected global challenges of political and economic instability.

Responsible to: Head of Development and Communications, HALO Trust USA

Responsible for: Unit Associate(s)

Location: HALO USA HQ in Washington DC

Key Responsibilities:

• Creates business development strategies that meet organizations’ needs and maximize HALO’s competitiveness and aligns proposal ideation with partner’s missions and HALO priorities to achieve an increase in revenue.
• Manages the administration for the full life cycle for HALO’s private grants and new awards. This includes preparing proposals, tracking progress, meeting administrative and legal requirements, reporting, and closeout.
• Administers a portfolio of new and current business accounts among family, private, and corporate foundations with targeted annual revenue goals of seven figures and liaisons with the primary account managers for timely asks, reports, stewardship tools, and other communication tools.
• Generates proposal strategies, outlines, LOIs, RFPs, near-final proposals, sales packets, budgets, evaluations, and support materials, and submits the final application package by the deadline.
• Collects guidance on grant award requirements and passes it along to the Head of Development, leadership, and international country programs.
• Assists the Head of Development with account coordination, and prospecting through drafting letters, emails, phone correspondence, project briefs and proposals, and speaking engagements.
• Performs prospect research and writes, analyses of new prospects and new grant opportunities
• Maintains clean and comprehensive administrative files and is responsible for assisting with yearly audits of HALO’s accounts and awards.
• Effectively assists account managers to steward donors to ensure they are up to date on our programs and results and feel positive about their support to HALO Trust.
• Prepares monthly records for all grant-related activities by ensuring data is accurate in SalesForce, with finance, and that new donor information and activities are entered in the databases(s) in a timely manner.
• Supervises and manages the Unit’s key Associate (s) and Intern(s).
• Develops annual goals and objectives and performance evaluations for staff, provides day-to-day supervision, and annual evaluation including regular check-in meetings and mentorship; monitors and evaluates performance, and establishes ambitious and achievable metrics to support growing fundraising operations.
• Manages excellence in tracking of all existing and potential gift commitments, including grant reporting requirements and deliverables in the full cycle of the grant awards.
• Works with finance staff, and programs to meet accounting and reporting requirements of funders and with communications for contractual outputs.
• Be available to cover other tasks, as required.

• A bachelor’s degree.
• At least 10 years or more of experience working in international grant development, and management in the international humanitarian sector, government, or UN.
• Strong knowledge of the principles and practices of grant acquisition, grant writing, and gift administration and fulfillment.
• Knowledge of international non-profit funding sources, family foundations, and corporate giving
• Strong proofreading, editing, writing, and design skills.
• Excellent at checking numerical products like budgets, financial transaction sheets, cost analyses, or payroll.
• Ability to prepare and maintain detailed reports in an accurate, complete, and timely manner.
• Excellent project management skills with experience in managing and supervising administrative projects
• Ability to plan and manage workflow and deadlines on multiple projects simultaneously
• Possess the interpersonal skills to interact with internationally based staff across multiple time zones.
• Proficiency in MS Office, PowerPoint, Excel, Adobe Acrobat
• Willingness to be flexible and maintain a strong work ethic through varied work requirements.

Essential Qualities

• An excellent communicator with the ability to build relationships with staff and colleagues in different cultural environments.
• Confident in working with financial information including budgets, revenue reporting, gifts, etc.
• Successful supervisory experience and team member training, support, and evaluation
• Outstanding interpersonal skills including the ability to demonstrate tact, sophistication, and gravitas.
• A commitment to HALO’s mission and objectives
• Strong intellectual curiosity and the ability to articulate HALO’s various programmes and strategies in a compelling way.
• Tenacious, self-starting, and able to thrive in a fluid, entrepreneurial context
• Collaborative, team player, with a good sense of humor and a low ego

All HALO staff are expected to undertake the following general duties:

• Work within the framework of HALO’s core values, promoting its ethos and mission statement.
• Work towards achieving program and/or group business plan objectives.
• Ensure familiarity with and adherence to all HALO policies and procedures and keep informed of HALO activities.
• Travel within the US and overseas as and when required.

The HALO Trust USA employee benefits for full-time employees include:

• Vacation Time: 25 days (5 weeks) paid vacation (PTO) accrued at 16.667 hours per month.
• Sick Leave: 5 days (1 week) paid Sick-Leave. Sick Leave cannot be ‘carried over’ to the next year.
• Holidays: HALO USA observes all USA Federal holidays.
• Savings Plan: A 401(k) retirement savings plan is offered to our employees, but managed entirely through our Payroll provider, Insperity. HALO USA will ‘match’ up to 5% of an employee’s contributed monthly savings to their 401(k) account.
• Health Insurance: Health Insurance benefits are offered to employees through HALO’s payroll provider, Insperity. HALO pays a portion of the employee’s monthly health insurance premium. (Applies only to employees that choose to partake in the health insurance plan.)
• Dental Insurance: Dental Insurance benefits are offered to employees through HALO’s payroll provider, Insperity. HALO pays a portion of the employee’s monthly dental insurance premium. (Applies only to employees that choose to partake in the dental insurance plan.)

To apply for this role, please submit your CV and supporting statement (no more than 2 pages) detailing why you are suitable for this role. The closing date for applications is November 30th, 2023. If there is a sufficient caliber of applicants, we reserve the right to close the role earlier than the date noted.

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and wellbeing of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.