Company Description

THE OECD – Who we are, what we do

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

THE EXECUTIVE DIRECTORATE (EXD)

The Executive Directorate (EXD) is the steward of OECD resources, on behalf of the Secretary-General.  Our focus is on people and their wellbeing; the effective and efficient management of the budget; the safety and security of staff, Delegations, visitors, and of the OECD’s data; maintaining and sustaining physical and digital infrastructure; and enabling the convening power of the OECD through conferences, meetings and events, whether virtual, physical or hybrid.  As well as providing corporate services, functions and management support to our staff and Members, we provide integrated, strategic and expert advice on corporate policies and management issues to the Secretary-General, to Council and to Standing Committees, to which we regularly report on corporate matters. We also provide compliance and risk management functions (for management areas under our purview). Ours is a fast-paced environment focused on delivering management excellence across all of our functions.

THE CONFERENCE, SECURITY AND INFRASTRUCTURE SERVICE (EXD/CSI)

Within the OECD's Executive Directorate (EXD), the Conference, Security and Infrastructure Service (EXD/CSI) is responsible in particular for the conference services, language services (interpretation and translation), safety and fire security of OECD staff, delegates and visitors and the management and operation of OECD buildings facilities in Paris and at OECD Centres abroad.  Within EXD/CSI, the Buildings, Logistics & Services division (EXD/CSI/BLS) is responsible for the management, proper functioning and operational continuity of the Organisation's technical infrastructure and buildings.

Job Description

THE POSITION

EXS/CSI/BLS is looking for a Maintenance Technician & Works Manager with operational experience in the field, who will be responsible for technical and maintenance management as well as the management of all types of work. Operational experience in handling complex technical equipment in the field, particularly in high and medium voltage power, refrigeration, heating and ventilation, door and lock fittings and computerised building management is an absolute prerequisite.

The selected candidate will report to the Head of the Site Maintenance Unit.

Main Responsibilities

Technical and maintenance management

• Ensure quality control of subcontracting services, in particular framework contracts and multi-technical site maintenance contracts, in compliance with host country regulations.
• Carry out on-site assessments and quality controls of the various technical trades for commercial and industrial buildings.
• Ensure quality control of preventive and corrective maintenance using Computerised Maintenance Management Systems (CMMS), produce operating reports and monitor activity performance indicators.
• Carry out all necessary actions to anticipate technical defects and ensure the operational continuity of critical technical infrastructures, including the handling of technical installations and facilities.
• Contribute to the supervision of the Conference Centres' event activities. Ensure the supervision and management of technical infrastructures, particularly during sensitive events.
• Supervise and co-ordinate annual maintenance and power outage operations.

Management of technical works

• Support feasibility studies and the implementation of major maintenance and replacement projects for production equipment. Draw up technical descriptions for all trades: high-voltage (HV) and low-voltage (LV) power, air conditioning, heating, ventilation, building management systems (BMS), plumbing, etc. Oversee the execution of the work, right through to delivery and occupancy.
• Manage building contractors and oversee the execution of the work with subcontractors in co-ordination with other OECD services. Schedule, plan and co-ordinate multiple technical work packages on occupied sites so as to limit the impact on occupants and guarantee service continuity.
• Ensure that technical projects respect programmes, budgets and planning. Ensure acceptance of works, manage inspection office reports, the lifting of any reservations, contractual guarantees and monitor defect liability guarantee.
• Analyse, validate and accept files on completed works for technical work packages and ensure that they are properly compiled to ensure efficient maintenance.

Administrative management

• Draw up technical specifications, prepare budget estimates and take part in calls for tender. Manage framework contracts, prepare purchase orders, issue service orders, validate supplier invoices.
• Write site reports, approve subcontractor approvals and accreditations.
• Create and ensure the updating of the technical files of the Organisation's buildings and ensure that the information in these files is consistent with the Computerised Maintenance Management System (CMMS).
• Provide statistics and contribute to the monitoring and updating of key performance indicators (KPI).
• Participate in the creation and maintenance of records related to the Business Continuity Plan (BCP) and the Crisis Management Plan (CMP).
• Ensure compliance with regulatory obligations and health and safety rules for 1st and 2nd category establishments open to the public (ERP), and for buildings registered under the host country's Labour Code.

Qualifications

Ideal Candidate Profile

Academic Background

• Higher diploma of technical studies or equivalent in the technical fields of the building industry, and/or equivalent operational work experience.
• HV/LV electrical accreditations (lockout-tagout) would be an advantage.

Professional Background

• A minimum of five years' operational experience in the fields of technical construction and/or technical maintenance.
• Proven experience in operating and handling technical infrastructures for energy production such as heating, ventilation and air conditioning (HVAC), HV power, and building management systems (BMS).
• Good knowledge of the host country's regulations, in particular for buildings registered under the Labour Code and establishments open to the public (ERP) will be an advantage.
• Good knowledge of the host country's Unified Codes of Practice (DTU) and international environmental standards will be an advantage.
• Knowledge of door and lock fittings, electromechanical locking systems, key management systems and computerised key management databases would be an advantage.
• Experience in drafting documents and technical analysis reports would be an advantage.
• Professional experience in a multicultural environment would be an advantage.

Tools

• Good knowledge of the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to quickly master the software tools used in the Organisation.
• Knowledge of IT systems for building management (Building Management and Computerised Maintenance Management)
• Knowledge of building design software (AutoCAD) would be an advantage.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.

Closing Date:

• This vacancy will be filled as soon as possible, and applications should reach us no later than midnight 26 November 2023 (CEST).

Additional Information

Contract Duration

• Two-year fixed term appointment, with the possibility of renewal.

What the OECD offers

• Monthly base salary starting from EUR 4 169, plus allowances based on eligibility, exempt of French income tax.
• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.

Remuneration

Please note that the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.

Please note that our Rules and Regulations stipulate that the mandatory retirement age is 65.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD Member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.