PROGRAM MANAGEMENT

• Develops detailed strategic goals and vision for HIAS Ukraine in alignment with HIAS’ Refugee Rights Framework and with a localization approach.

• Works closely with regional and HQ Programs and Operations staff to develop country program, advocacy objectives and budget.

• In close coordination with HIAS’ technical team, oversees the design and successful implementation of all programs offered by HIAS Ukraine and its partners.

• Leads HIAS’ efforts in Ukraine to create programs providing critical assistance to vulnerable displaced persons, primarily within HIAS’ four Signature Approaches (prevention and response to gender-based violence, community-based mental health and psycho-social support, economic inclusion and legal protection).

• Establishes HIAS as a convener and partner with local and international stakeholders and promotes collaborative relationships.

• Provides oversight for donor funded programming in Economic Inclusion, cash, MHPSS and GBV response and prevention.

• Manages the timely submission of high-quality proposals and leads required donor negotiations.

• Maintains responsibility for all reporting to donors and regional/HQ staff.

• Ensures that all staff have the necessary tools, resources, and information to deliver and evaluate services that meet or exceed internationally accepted standards and protocols.

OUTREACH & REPRESENTATION

• Serves as HIAS’ primary liaison with key partners and stakeholders in Ukraine, the relevant government authorities, Right to Protection, HIAS’ local partner within Ukraine, and other local, national, regional and global partners, as appropriate.

• Liaises with HIAS Advocacy, Communications, Community Engagement and Development teams as needed, drafts and edits materials for outreach and representational purposes.

HUMAN RESOURCES MANAGEMENT

• Ensures a positive work environment and compliance with HIAS’ Core Values and Code of Conduct for all field office staff and volunteers.

• Provides ongoing training and learning opportunities in areas of core competency.

• Establishes organizational structure, job descriptions, performance measurements that reflect clear work expectations aligned with program goals and HIAS’ HR manual.

• Works collaboratively with regional and HQ staff on all personnel-related issues and ensures compliance with local labor, fiscal and other laws.

SAFETY & SECURITY

• Maintains responsibility for safety and security of all HIAS employees and assets.

• Ensures that updated safety and security policies and procedures are in place and implemented, as necessary.

• Consistently monitors the security environment in Ukraine and provides analysis to the Senior Vice President, Africa & Eurasia the Regional Director, Safety & Security.

FUNDRAISING & PARTNERSHIPS

• Cultivates excellent relationships with external stakeholders and represents HIAS in relationships with donors, the host government, U.S. Embassy, international and national organizations.

• Facilitates partnerships with other organizations for joint programming and advocacy.

• Demonstrates understanding of donor priorities, country plans and planned funding initiatives.

FINANCIAL & BUDGET MANAGEMENT

• Oversees financial reporting, audit, and in-country financial legal compliance, as well as cash flow.

• Provides timely, accurate and effective oversight of all aspects of country financial operations consistent with laws, donor requirements and HIAS’ policies and procedures.

• Implements effective fiscal controls and institutes and monitors a system to assure the accuracy and timeliness of all aspects of financial management.

• Provides regular reports to regional and HQ teams to assure grant compliance and safeguard against uncovered program costs in budget.

ACCOUNTABILITY

• Models HIAS’ values through collaboration, strategic decision-making, evidence-based programming, and efficient management of resources.

• Ensures accountability through effective monitoring and impact assessment; complies with HIAS and donor policies, procedures, and requirements, and ensures compliance on the part of staff, volunteers, and project partners.

• Ensures a working environment which fosters excellence, transparency, and mutual respect, leveraging global technical expertise, the highest professional standards, and problem-solving skills.

• Contributes to the development of systems to better measure and demonstrate the impact of our work.

• Creates a managerial environment in country to safeguard refugee protection.

• Brings commitment and integrity to accomplishing HIAS’ mission and goals in this and other duties as assigned and commit to personal and professional implementation of HIAS’ core values.

QUALIFICATIONS & REQUIREMENTS:

• Undergraduate and graduate degrees in a related field required.

• Fluency in English required, fluency or working knowledge of Ukrainian preferred.

• 10+ years of experience, including financial and/or budget management, in the field of international development, international assistance, refugees or asylum.

• Excellent strategic thinking and problem-solving skills.

• Collaborative, results-oriented management style.

• Ability to motivate and supervise a high-performing team in a politically sensitive environment.

• Strong familiarity with U.S. government (especially BHA), ECHO (EU), UN, private and multilateral donors.

DISCLAIMER:

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, skills required or permanent location. Location is subject to change based on programmatic needs. Flexibility is essential as we grow and develop. The successful candidate must be comfortable in a fast-paced, changing work environment with many crucial deadlines. All team members may be required to perform duties outside of their normal work hours of responsibilities as needed.

SAMPLE HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a Human Resources staff person.

Step 3: Interview with the hiring manager.

Step 4: Interview with a panel of HIAS employees.

Step 5: Reference check.

Step 6: Offer and background check.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US:

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts, and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities, and backgrounds, as do our staff. We bring our experience, history, and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency, and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission, and values.

VISION:

HIAS stands for a world in which refugees find welcome, safety and opportunity.

MISSION:

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES:

Welcome • Acogimiento • Hospitalité • Hachnasat Orchim

We Welcome the Stranger

Justice • Justicia • Justice • Tzedek

We Pursue Justice

Empathy • Empatía • Empathie • Chesed

We Approach our Clients with Empathy