Job ID

2023-5622

Location

PK-Lahore

Category

International Positions

Employment Status

Full-Time

Jhpiego is an international non-profit health organization affiliated with The Johns Hopkins University, USA seeks an Admin and Logistic Officer, who will be responsible for overall office management, inventory management, travel coordination, hotel bookings, and other general and overall logistics support services to facilitate overall program goals and objectives.  In addition, s/he will ensure the maintenance and implementation of administrative and logistics systems and services and to ensure quality services are delivered. S/he will report to and work under the technical supervision of the Operations & Security Manager.

• Provide overall logistics and administrative support for the smooth functioning of project activities in Lahore and at the field stations i.e Kasur and Khanewal
• Coordinate workshop/training events as required, including hotel liaison, invitations, travel arrangements, supplies & materials, equipment hire, and providing point of contact support for participants at events.
• Make travel and accommodation arrangements for project personnel.
• Arrange payment of utility and other routine bills and maintain a track record of all these payments.
• Maintain local suppliers list both for routine and emergency supplies conduct regular market surveys and update the list.
• Support/carry out procurement process as per Jhpiego/Donor policies and procedures and Forward the invoices/bills to the Finance department for payment after verification and maintain keep record of paid invoices in hard/soft.
• Maintain inventory database for assets and office supplies and conduct periodic inventory checks. Submit inventory reconciliation reports to management on a regular basis.
• Check vehicle log books and vehicle condition on a regular basis.
• Maintain a proper/efficient filing system of the office to ensure the smooth running of the operations and maintain a repository of all logistics and administrative documents and their security.
• Support the program team in formatting and designing documents for printing upon request from the program team.
• Keep proper record and provide goods/supplies status report to concerned program lead and supervisor on as and when required basis.
• Supervise Admin staff (i.e. Office Assistants, Office Attendants, Drivers etc.) by monitoring performance of supervisee staff and give regular feedback to staff members and document corrective actions; Complete the annual performance appraisal, regular mentoring and coaching of supervisees.
• Manage office petty cash and ensure proper documentation is completed for reconciliation as per policy.
• Supervisor visit to the field offices
• Perform other duties, as needed or requested

• Graduate in business administration, management, or equivalent from a recognized institution
• Minimum 5 years relevant experience, preferably in the non-profit and/or development sector. Excellent organizational and administrative/management skills and
• Strong attention to detail and ability to juggle multiple tasks simultaneously
• Strong analytical skills and the ability to synthesize complex concepts and to communicate them effectively
• Ability to work effectively in teams as well as independently
• Excellent writing and verbal communication skills
• Ability to manage day-to-day interactions with contracted external service providers and analyze their performance.
• Proficiency in software applications, databases, and spreadsheets including Microsoft Word and Excel

Note: Only shortlisted candidates will be contacted and note that the successful candidate selected for this position will be subject to a pre-employment background check.The position will be closed for further applications once it is successfully filled. We will be conducting interviews on a rolling basis, so we encourage interested candidates to apply at their earliest convenience. Thank you for your interest in joining our team.

Jhpiego is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. Female candidates are strongly encouraged to apply. Failure to follow the instructions of applying, your application would be denied.

 For further information about Jhpiego, visit our website at www.jhpiego.org

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