Support Services Senior Assistant (Admin & Finance)

Under the overall supervision of the Programme Management Senior Associate, the Admin & Finance Senior Assistant will undertake the following activities/responsibilities:

Accounting support

• Provides accounting, payments, support, focusing on achievement of following results:

  • Proper control of the supporting documents for payments and financial reports for projects; preparation of vouchers for projects; PO vouchers; Pay Cycle and payment execution.

  • Proper receipting of goods and services and establishment of accruals.

  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Enterprise system; travel claims, and other entitlements are duly processed

  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. 

  • Presentation of information on the status of financial resources as required.

  • Preparation of accounts-payable and PO vouchers for management projects.

  • Review of payment requests including supporting documents against the project work plan.

  • Ensuring that vouchers processed are matched and completed, and transactions are correctly recorded.

  • Running of remittance cycle and Creation of Remittance Advices to be sent to the bank.

Administration

• Support in compliance of the project team to all UNOPS administrative and financial policies, procedures and guidelines (in particular the Financial Regulations and Rules); 

• Assist to Document any exception to the provisions of the administrative or financial policies, procedures and guidelines; 

• Organize meetings and follow up on guests attendance, access to the PMU, etc. and support in drafting highly accurate minutes of meetings, synthesize discussions and decisions taken and submit drafts to supervisors within 48 hours of the meeting; , 

• Assist to manage PMU (ensure supply of stationery items, support DMT in administrative matters); 

• Facilitate the meetings, workshops & conferences, training seminars, travel, missions, and administrative arrangements, negotiating and securing meeting venues and setting-up of meetings.

Education

• Secondary school or equivalent is required. 

• Bachelor’s degree in accounting or finance is desirable and  would be considered an asset and may substitute for few years of experience.

• Certification in administration or accounting is desirable   

Work Experience

• Minimum of 5 years of relevant working experience within the areas of finance, accounting, business administration or related field is required.

• Financial management, using electronic systems, environment and are desired

• Good experience in working with the G-Suite platform including, Google Drive, Google Calendar, Gmail, Google Sheets, Docs, and Slides is desired.

• Previous experience in Local Angul/Bhubaneswar will be an asset. 

• Prior experience of working for challenging operating environments and hard to reach areas would be a significant asset. 

Languages and other eligibility requirements

• Full working knowledge of English and Hindi is required. 

• Working knowledge of Odia is an asset.

• This is a local position; therefore, only Indian nationals can apply, and the duty station is Angul.